Assistant Director of Annual Giving - Phonathon

Saint Mary's College

Company Overview: Saint Mary’s College is an all-women’s Catholic institution located just north of South Bend, Indiana, on 100 acres of trees, gardens, and manicured lawns. It is fully accredited through the Higher Learning Commission of North Central Association with more than 30 undergraduate majors, 4 graduate programs, and approximately 1,600 students. The tradition of empowering women through excellent academic programs and spiritual support began with its founding in 1844 by the Sisters of the Holy Cross. Saint Mary’s College has practiced its core values of learning, community, faith/spirituality, and justice for more than 170 years. The College continues to grow and prosper, with approximately 20,000 living alumnae. Saint Mary’s College is an Equal Opportunity Employer. In keeping with the College’s mission, Saint Mary’s is committed to increasing its diversity at all levels—students, faculty, and staff—and seeks applications from candidates who share this commitment.
Industry: Higher Education
104 Facilities Building
Notre Dame, Indiana 46556

Job Description:

The Assistant Director of Annual Giving will work in partnership with the Director of Annual Giving to achieve Saint Mary’s annual fundraising goals by leading a successful phonathon program and student philanthropy campaign, as well as assisting with the young alumnae program and social media marketing efforts.

  • Work with the Director of Annual Giving to establish goals for phonathon, young alumnae giving initiatives, student philanthropy campaigns, and online communications.
  • Oversee the general operations of the entire phone program, including managing student callers, student supervisors, developing call scripts, establishing calling schedules, and managing computer database files.
  • Interviews, hires, trains, and manages all student callers and supervisors. Ensures proper attendance and success of callers by monitoring caller stats, providing monthly evaluations to callers, coaching them towards improvement, and implementing an incentive plan to motivate callers.
  • Works with Advancement Services and Annual Giving staff to maintain accurate and efficient pledge processes and the mailing of pledge reminders.
  • Oversees the processes for transferring data between Campus Call software and Banner, the College’s constituent database. Uploads data files into Campus Call, performs or oversees data maintenance, runs regular reports and analyzes data to determine strategies for improving phonathon results and pledge fulfillment.
  • Generates daily and weekly reports for the Director analyzing the data to identify strengths and weaknesses of the program and adjust strategies as needed.
  • Manages student philanthropy campaigns to educate students about the importance of giving back to Saint Mary’s. Includes bringing creative direction to the program, recruiting, managing and motivating student volunteers, developing marketing and solicitation materials, and planning events.
  • Assist in managing the Belles of the Last Decade committee and program to engage young alumnae in giving back to Saint Mary’s.
  • Partners with Annual Giving staff to devise and implement a social media marketing plan for using social media platforms to engage and steward donors and encourage continued support.
  • Works collaboratively to ensure phonathon, student and young alumnae initiatives, and online communications for Annual Fund are fully integrated into other College marketing and development efforts.
  • Builds strong relationships with development, student affairs and business staff to ensure we are following proper processes for student employment and payroll as well as building collaborations across campus that can help to educate students on the importance of giving.
  • Assumes other responsibilities as assigned.

Job Requirements:

  • B.A. in business, communications, marketing or related field.
  • Minimum 2 years of related work experience. Experience managing employees, students or volunteers preferred.
  • Demonstrated ability to learn and utilize new software efficiently.
  • Excellent verbal and written communication skills.
  • Strong customer service skills.
  • Ability to work independently and within a team.
  • Understanding of social media marketing and platforms.
  • Ability to manage multiple projects and meet deadlines. Ability to analyze and interpret data to identify trends in giving.
  • In-depth knowledge of and proficiency in Microsoft Office Suite (Word, Excel, Access and PowerPoint).
  • Willingness to work evenings and weekends.
  • Affinity for the mission of Saint Mary’s College.

To Apply for this position:

To apply, please submit an on-line application to

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